Introduction
In the fast-paced world of real estate, efficiency and productivity are key. One role that plays a crucial part in achieving this is the Real Estate Administrative Assistant. This article explores the importance of this role, the tasks they perform, and the potential cost savings when outsourcing this position.
1. What is a Real Estate Administrative Assistant?
A Real Estate Administrative Assistant is a professional who carries out a variety of administrative and clerical tasks within a real estate agency. They provide support to agents and employees, assist in day-to-day office needs, and manage the company’s administrative activities [1].
Real Estate Admin Assistants can either be on-site employees working full or part-time, or their roles can be outsourced to a third-party provider.
2. What tasks does a Real Estate Admin Assistant perform?
The tasks of a Real Estate Administrative Assistant can vary widely based on the company’s individual needs. Their roles are very diverse, and they are often relied upon to adapt to a variety of tasks as business needs change or as individual agents require.
They may include telephone duties, ordering supplies, preparation and distribution of marketing materials, documentation, reports, and more [1]. They also communicate with clients, schedule meetings, prepare correspondence, and make travel arrangements [1]. They are responsible for preparing real estate forms and documents, coordinating showings, assisting at open houses, and obtaining feedback [1].
Many of their duties are basic and repetitive. When these tasks are completed by an Administrative Assistant, it allows Real Estate Agents to spend more time on their core, value-added duties such as selling properties. The more of these basic tasks an Administrative Assistant can take on, the more successful the Real Estate Agency and the Real Estate Agents will be.
3. How does an Administration Assistant help your Real Estate Agency?
An Administration Assistant can significantly enhance the efficiency of a real estate agency and improve the overall cost structure for the owners. By handling routine tasks, they free up agents to focus on building client relationships, closing deals, and growing the business [2]. This improves productivity and allows for a better work-life balance [2].
Basic and repetitive tasks should not be done by Real Estate Agents. When this occurs, operational efficiencies are lost, overall costs are increased, and profits are negatively impacted. The goal of Real Estate Agencies should be to free up the time of their sales team as much as possible so they can perform their core roles.
4. How much does an on-site Real Estate Admin Assistant cost?
The cost of hiring an on-site Real Estate Administrative Assistant in Australia can vary widely. On average, you can expect to pay between $50,000 to $70,000 per year [3,4].
These costs depend on many factors such as the agency’s location, the Administrative Assistant’s skills and experience and talent availability. It’s important to note that these costs do not include other employment-related costs such as superannuation, leave entitlements, general overhead costs, recruitment costs, training costs and payroll tax.
5. Can you outsource a Real Estate Administrative Assistant?
Yes, outsourcing a Real Estate Administrative Assistant is a common practice in Australia [5]. Due to the tasks performed, a Real Estate Admin Assistants role is easily outsourced and performed remotely.
Generally, around 70% of an Admin Assistants role can be outsourced which means for Real Estate Agencies that have a team of administrative personnel, outsourcing should play a role in the overall administration mix of the agency.
Having a mix of on-site staff and outsourcing tasks where appropriate can have a huge impact on the efficiency and profitability of a Real Estate Agency.
6. Are there any cost savings to outsourcing?
Outsourcing can lead to significant cost savings. By eliminating the need for hiring full-time employees, operational costs are significantly reduced [5].
These cost savings can be as much as 40%, which can have a great impact on the overall cost structure of the Agency. These cost savings can be re-directed into sales and marketing or simply represent additional resources available to owners.
7. Conclusion
In conclusion, a Real Estate Administrative Assistant plays a crucial role in the smooth operation of a real estate agency. While hiring an on-site assistant is an option, outsourcing this role can lead to significant cost savings and increased efficiency. Any Real Estate Agency with multiple administration personnel should consider outsourcing some of the tasks to a third-party provider.
8. About Us
International Outsourcing Group provides Bookkeeping Services, Marketing Services and Administration Services to businesses across Australia.
Our Administration Services are perfect for Real Estate Agencies looking to outsource their administration tasks. You can select the number of hours you need each week from as little as 1 day a week.
You can change the amount of hours you need month to month with no fees to change. We have no establishment or additional hidden fees – just a simple fortnightly payment.
You can visit our website at internationaloutsourcinggroup.com
References
- https://jobdescriptionandresumeexamples.com/real-estate-administrative-assistant-job-description-key-duties-and-responsibilities/
- https://www.realestatevirtualassistant.com.au/blog/comparison-inhouse-outsourcing-real-estate-management/
- https://www.seek.com.au/real-estate-admin-assistant-jobs
- https://www.seek.com.au/real-estate-administration-jobs/in-All-Sydney-NSW
- https://www.24x7direct.com.au/outsourced-real-estate-virtual-assistants/